Executive Administrative
Assistant
Location: Milpitas, California, USA
Dept/Division: Administration
Job Description
The successful candidate is adept at pro-actively managing all aspects of complex
business affairs for extremely dynamic and busy CEO, VP Marketing and VP Sales.
The ideal candidate is an extremely thorough, competent, well-organized administrative
professional who has demonstrated the ability to work independently, using appropriate
discretion, initiative, confidentiality and excellent judgment. While embodying
a keen sense of urgency and maintaining a quality-oriented focus, will keep
abreast of short-term and long-term objectives, commitments, board activities,
and all other aspects in order to prioritize their time and anticipate their
needs. The company is a fast paced, focused, high quality environment. The candidates
attitude and value system should be in line with the corporate culture
honesty, openness, sense of ownership and a strong positive attitude are key.
Typical duties and responsibilities
include:
Manage the
calendar and schedule meetings to maximize the use of his time and energy. Meetings
and priorities may change daily, which requires the ability to work with flexibility.
Will interact with Customers, Partners, Investors and Directors.
Develop and maintain company planning calendar to include monthly, quarterly
and annual company events; board meeting dates; and industry events.
Coordinate all logistics and details of nationwide and international
travel arrangements, transportation, accommodations, and include precise and
thorough travel itineraries.
Set up administrative procedures and help with company sponsored events
Required Skills/Experience
The successful candidate will possess the following skills:
Extremely well organized with excellent time management and follow-up
skills.
Resourceful. Pro-active. Able to work independently with good judgment
and able to anticipate a busy executives needs.
Highly attentive to details and accuracy. Conscientious about the overall
companys quality of work.
Excellent interpersonal and communication skills; adept at interfacing
discreetly with senior executives and corporate board members.
Efficient, flexible and pro-active in working with busy executives to
stay on top of constantly changing priorities, appointments, telephone calls,
projects and deadlines.
Extremely computer proficient (Microsoft Office Word, PowerPoint,
Excel).
Contact: [email protected]