Executive Administrative Assistant
Location: Milpitas, California, USA
The successful candidate is adept at pro-actively managing all aspects of complex business affairs for extremely dynamic and busy CEO, VP Marketing and VP Sales. The ideal candidate is an extremely thorough, competent, well-organized administrative professional who has demonstrated the ability to work independently, using appropriate discretion, initiative, confidentiality and excellent judgment. While embodying a keen sense of urgency and maintaining a quality-oriented focus, will keep abreast of short-term and long-term objectives, commitments, board activities, and all other aspects in order to prioritize their time and anticipate their needs. The company is a fast paced, focused, high quality environment. The candidates attitude and value system should be in line with the corporate culture honesty, openness, sense of ownership and a strong positive attitude are key.
Typical duties and responsibilities include:
Manage the calendar and schedule meetings to maximize the use of his time and energy. Meetings and priorities may change daily, which requires the ability to work with flexibility.
Will interact with Customers, Partners, Investors and Directors
Develop and maintain company planning calendar to include monthly, quarterly and annual company events; board meeting dates; and industry events.
Coordinate all logistics and details of nationwide and international travel arrangements, transportation, accommodations, and include precise and thorough travel itineraries.
Set up administrative procedures and help with company sponsored events
The successful candidate will possess the following skills:
Extremely well organized with excellent time management and follow-up skills.
Resourceful. Pro-active. Able to work independently with good judgment and able to anticipate a busy executives needs.
Highly attentive to details and accuracy. Conscientious about the overall companys quality of work.
Excellent interpersonal and communication skills; adept at interfacing discreetly with senior executives and corporate board members.
Efficient, flexible and pro-active in working with busy executives to stay on top of constantly changing priorities, appointments, telephone calls, projects and deadlines.
Extremely computer proficient (Microsoft Office -- Word, PowerPoint, Excel).
Contact: [email protected]